Purpose

Synsto Publications is committed to upholding international standards for ethical, legal, and professional publishing. These author permissions guidelines ensure the protection of intellectual property, compliance with global regulations, and the safety of your work and our publications. We align with industry best practices to maintain transparency, integrity, and respect for all stakeholders.

Copyright and Ownership
 

• Originality: Authors must confirm that submitted works (books, chapters, or other content) are original, created by the named author(s), and not previously published in any form (print, digital, or online, including self-publishing platforms).

• Ownership: You, the author, retain copyright of your work until a publishing agreement is signed. Upon acceptance, Synsto Publications may require a transfer of copyright or an exclusive license to publish, reproduce, and distribute the work globally in print, digital, and other formats, as outlined in the contract.

• Reversion Rights: If a work goes out of print or is no longer distributed, rights may revert to the author, subject to the terms of your agreement. Details will be provided upon acceptance.

Permissions for Third-Party Content
 

• Responsibility: Authors are responsible for obtaining permissions for any third-party material included in their work that exceeds fair use or fair dealing under international copyright laws (e.g., U.S. Copyright Act, EU Copyright Directive, or equivalent).

• Covered Materials:

  • Text: Quotes, excerpts, or passages beyond 300 words from a single source or 500 words total from multiple sources in a book.

  • Images: Photographs, illustrations, artwork, or diagrams not created by the author.

  • Tables/Figures: Data, charts, or graphs from other publications or proprietary sources.

  • Other: Song lyrics, poetry, software code, or multimedia content.

• Obtaining Permissions:

  • Contact the copyright holder (e.g., publisher, author, estate, or agency) in writing.

  • Secure written permission, specifying use in all formats (print, digital, translations) and worldwide distribution.

  • Submit copies of permissions to [email protected] with your manuscript, including the source, credit line, and any conditions.

• Fair Use/Fair Dealing: Limited use of copyrighted material may be allowed without permission if it meets criteria for criticism, review, education, or commentary. Consult legal standards in your jurisdiction and document your rationale for review.

• Public Domain: Material in the public domain (e.g., works with expired copyright, typically 70 years after the creator’s death, per international treaties like the Berne Convention) requires no permission but verify status and cite sources.

Ethical Standards
 

• Authorship: List all contributors who made significant intellectual contributions to the work. Obtain consent from co-authors before submission. Avoid ghostwriting, guest authorship, or omitting legitimate contributors.

• Conflicts of Interest: Disclose any financial, personal, or professional relationships that could influence the work (e.g., funding, affiliations) in your cover letter.

• Research Ethics:

  • For studies involving human subjects, comply with the Declaration of Helsinki: obtain informed consent, protect privacy, and secure ethics committee approval.

  • For animal studies, adhere to international guidelines (e.g., ARRIVE guidelines) and obtain relevant approvals.

  • Submit documentation of approvals with your manuscript.

• Plagiarism: Do not copy text, ideas, or data from others without attribution. Synsto Publications screens all submissions for originality using industry-standard tools. Plagiarism or self-plagiarism will result in rejection and potential notification of relevant parties.

• Defamation and Safety: Ensure content does not include libelous, defamatory, or harmful material that could violate privacy, incite harm, or breach laws. Avoid unverified claims or sensitive personal data without consent.

Licensing and Rights
 

• Publication Rights: Upon acceptance, you may grant Synsto Publications exclusive rights to publish, reproduce, distribute, and translate your work in all media (print, e-book, audio, online) worldwide. Non-exclusive rights for promotional excerpts may also be granted.

• Author Rights: You retain the right to be credited as the author and, depending on the agreement, may reuse portions of your work (e.g., for teaching, personal websites) with proper attribution to Synsto Publications.

• Open Access Option: Some works may be published under a Creative Commons license (e.g., CC BY), allowing free access and reuse with attribution. This will be clarified in your publishing agreement.

• Translations and Adaptations: Synsto Publications may seek permissions for translations, audiobooks, or derivative works. Authors will be consulted as per contract terms.

Submission Process
 

• Permissions Documentation:

  • Include a permissions log with your submission, listing all third-party content, the copyright holder, permission status, and credit lines.

  • Attach copies of signed permission letters or emails.

• How to Submit:

  • Email your manuscript, cover letter, permissions log, and related documents to [email protected].

  • Subject line: “Permissions: [Title] – [Genre/Discipline]”.

  • File size limit: 10 MB per attachment; use secure file-sharing for larger files.

• Review: We verify permissions and compliance during the editorial process. Incomplete or unclear permissions may delay or prevent publication.

International Standards

• Compliance: Synsto Publications aligns with global standards, including the Berne Convention, WIPO Copyright Treaty, and COPE (Committee on Publication Ethics) principles.

• Accessibility: We strive to make publications accessible, following guidelines like WCAG 2.1 for digital content where applicable.

• Data Protection: Personal data in submissions (e.g., author details) is handled in compliance with GDPR (EU), CCPA (California), and other privacy laws. We protect your information and use it only for publishing purposes.

Additional Notes
 

• Liability: Authors are liable for any legal claims arising from copyright infringement, defamation, or ethical breaches. Synsto Publications reserves the right to reject non-compliant submissions.

• Non-Returnable: Submitted materials, including permissions documents, will not be returned and may be destroyed if not accepted.

• Global Reach: Our guidelines support international authors and audiences. Check www.synsto.com for region-specific calls or updates.

Contact Us
 

• Visit www.synsto.com for resources, submission calls, and updates.

• Email permissions or submission queries to [email protected].

• We value your contribution and are committed to a safe, ethical, and professional publishing process!